The Committee of the DMC Leisure Saffron Walden & District Snooker League hereby give notice that an Extraordinary General Meeting [EGM] will be held at Takeley Sports & Social Club on Tuesday 21 March 2023 at 7.45pm. All registered league members are invited to attend, and all teams that intend to compete next season should send along at least one representative.
This meeting has been called by the Committee to discuss the future and format of the league ahead of the new season. We are aware that with JP’s Snooker & Pool Club confirming that they will unfortuantely not be entering the league next season that rumours have been circulating amongst some players that the league is folding at the end of this season. These rumours are totally unfounded and we wish to reassure all players that the league is very much planning to continue and build upon it’s 60 years of supporting local league snooker.
The following matters will be discussed and where necessary voted upon at the EGM so that we can plan for the 2023/24 league season (and beyond) in a postive manner;
DRAFT AGENDA
1. Chairman’s Welcome
2. Apologies for Absence
3. Matters for Discussion
Item 1 – Change of League Name
The Committee propose that the ‘Sponsor’s Name’ Saffron Walden & District Snooker League be rebranded as the ‘Sponsor’s Name’ North Essex Snooker League . When the league was formed in 1962, all the inaugral teams played either in the town or on the boundary of Saffron Walden. As the league has grown over the years we now stretch to venues in towns much further afield and the Committee feel it is important that our league name should be changed to more accurately reflect our current geographical playing area.
As part of this rebranding proposal, the league logo and the website domain name would also be updated.
a) Any proposals for alternative league names to be considered and discussed
b) Vote on the proposal(s)
Item 2 – Confirmation of League Format
This season we started with 8 teams competing in the Three Player Division and 4 teams competing in the Four Player Division. With JP’s Snooker & Pool Club confirming that they are unable to field teams in our league next season due their commitment to other snooker leagues which they were taking part in before they entered our league, the Three Player Division will have 6 teams competing with the Four Player Division remaining at 4.
Having consulted with the Captains of the Four Player division teams and given the fact that two teams are already formed with Three Player Division players, it is their wish to continue in the Four Player division rather than join the Three Player which the Committee understands and respects in full. It is therefore proposed by the Committee that the 6 teams competing in the Three Player division play each other once home and once away in each half of the season so that 10 matches are played in each half, a total of 20 matches for the season.
Teams home nights would continue as being either on a Monday, Tuesday or Wednesday evening.
a) Any proposals for alternative league format to be considered and discussed
b) Vote on the proposal(s)
Item 3 – League Fees
It was agreed by the members at the AGM last year that in lieu of small individual trophies, a larger team keep-sake trophy would be awarded for the team winners of the Three Player Division, Four Player Division and League Cup only. As trophies were our largest single expense, as a result our overhead running costs are now somewhat reduced. This decision was taken in response to the fact that trophies have been significantly increasing in cost each year and due to a variety of factors have been difficult to source to maintain the quality, type and quantity that we have ordered in the past.
Accordingly, it is proposed by the Committee that league fees be reduced as follows;
Team Entry Fee: £5 per team (previously £10)
Player Registration Fee: £1 per player (previously £2)
League Match Fee: £0.50 per frame (previously £0.75)
Tournament Entry Fees: The Handicap Singles, Scratch Singles, Scratch Plus Singles and Handicap Doubles tournaments will remain as free to enter for all registered league players.
This financial restructuring will ensure that the league can maintain its current expenditure levels without adding to league funds. It is likely that the league will run at a small deficit going forward which is more than manageable given our current financial position.
a) Any proposals for alternative league fees structure
b) Vote on the proposal(s)
4. AOB
Should any member wish to submit an item for the Agenda or propose any alternatives to the above matters, please email to swdsl@live.co.uk and we will confirm receipt. These must be received by the League Secretary Simon Chapman no later than 7 days prior to the EGM which is Tuesday 14 March 2023.
DMC Leisure North Essex Snooker League www.snooker-league.org 
You must be logged in to post a comment.